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Meet Approvals

All Swimming Victoria Championship events require swimmers to qualify with times swum at Swimming Victoria Approved Meets. Approved Meets are endorsed by Swimming Victoria as swim meets that meet the minimum setup and minimum Technical Official requirements.

The Event Host must apply to Swimming Victoria for a Meet Approval within 7 business days of the meet being held. If the meet has been endorsed as an Approved Meet it is then added to Swimming Victoria Approved Meet Listing and the results are uploaded to the National Results Database so that the times can be used for online entries.


Please consider the following when planning a proposed approved meet:

Online Entries

Swimmers can only use entry times for Swimming Victoria and Swimming Australia Championship events that have been achieved at state approved meets. It is essential that accurate results data is obtained for this system to operate effectively.

Result Approval Levy

All Clubs and Districts wishing to submit their meet as a Swimming Victoria Approved Meet must pay a fee of $1 per entry/result (not per swimmer). Swimming Victoria suggests that this levy be added to the entry fee cost for the event. 

From 1st July 2018 all Clubs & Districts are required to pay this fee regardless of whether entry fees are charged.

Please note: split times and relays are not uploaded to the National Results Database.

Files for Download

Meet Validation Certificate (updated 21-05-18)

Swimming Victoria Approved Club & District Meet Results

Requirements for Qualifying Meets (updated 24-05-18)

Swimming Victoria Club Names & Abbreviations as of 24-05-18

Officials Requirements


All Swimming Victoria Approved Meets must have a minimum number of officials accredited under the Swimming Australia National Officiating Program (NOP) Scheme.

NOP   Accredited Officials - Minimum Requirement

NOP   Qualified Referee (i.e R1, R2, R3)

Minimum x 1

NOP   Qualified Starter (i.e. S1, S2, S3)

Minimum x 1

Other   NOP Qualified Referees (as above) or Judges of Strokes

Minimum x 2

Total   of 4 NOP Qualified Officials required

PLEASE NOTE:  The roster listing all Officials officating at the meet must be submitted with the meet approval paperwork - this is an new requirment as of 1 July 2016.

If you require Swimming Victoria Officials at your upcoming Club or District swim meet, you can directly contact a range of Swimming Victoria NOP Accredited Officials. Please click here to access the Technical Officials Contact List. All of the SV Officials listed have provided SV with permission for their contact details to be published and will be welcoming to any requests to officiate.

School Meets

Swimming Victoria provides a fee-based service to all non-affiliated Swimming Victoria groups to source officials for their upcoming swim meets. Please refer to the Officials Booking Procedure.

Meets with Non Registered Swimmers (Encouragement Meets)

Clubs or Districts wishing to conduct encouragement meets or include encouragement events in their event program no longer require approval from Swimming Victoria to do so. If you wish to include this meet on the Event Calendar please refer to the Event Calendar Process for instructions. It is recommended that Clubs & Districts keep a record of all non-registered swimmers as a reference. 

Clash of Dates with Swimming Victoria Events. 

Process to TBC.

Permission to hold a meet on the same day as a Swimming Victoria Championship meet must be directed to SV Event Administrator, via; events@vic.swimming.org.au.


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